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Rules & Policies for our Wedding Reception Areas
And Other Facilities

This is a list of our policies about the Clubhouse.
If you have any questions, talk to us
or send a message to Shannon Adragna, Banquet Manager,
Shannon.Adragna@robson.com, 520.825.7382

Use of Facilities
Event Attendance Guarantees
Deposit and Payment
Menus
Beverage Service
Cancellation
Security
Signage
Outside Contractors
Damage, Theft and Loss
Service Charges and Taxes

Use of Facilities
Space within the clubhouse will be assigned or suggested by staff based on the size of your group. We reserve the right to move your group based on final guarantees. All functions must start and end at the times stated on contract. We reserve the right to impose reasonable additional charges for additional time.

Event Attendance Guarantees
The ensure the success of your event, it is important that we receive your confirmed attendance ten business days prior to the event. This will be considered your minimum guarantee, not subject to reduction. Charges will be based on your guarantee or actual attendance, whichever is greater.

Deposit and Payment
We hold your date on a tentative basis up to ten days, at which time a signature on the contract and initial deposit of $500.00 will need to be paid. You may pay by credit card, or by personal check (checks are subject to satisfactory credit report).

Four weeks prior to your event, after having met with our catering coordinator to discuss the arrangements for your event, a banquet event order will be forwarded to you for your review and signature. We then ask for an additional 25% of the estimated balance due, with the remainder payable three days prior to the event.

Menus
Your written selection of all menu options is due one month prior to the scheduled event. Our menu packet contains all of our standard menu selections, but we welcome custom menu selections, and our talented staff is always willing to assist with your planning. Buffets require a minimum count of at least 50 people. We can not provide a buffet for fewer than 50 people, but if your guest count goes below 50, we will be happy to substitute a selected individually plated entree.

Beverage Service
We are licensed by the state to serve alcohol. No person may bring alcoholic beverages onto the property. All food and beverage must be provided by the MountainView Country Club unless authorized by the Catering Coordinator. We would be delighted to personally tailor a menu to suit your specific needs. Please see our Beverage Packages page for more information.

Cancellation
If you cancel your event, we retain your deposit. Any additional monies paid toward event will be reimbursed if cancellation is at least two months prior to scheduled event.

Security
A member of the Robson Communities Security Patrol is required on premises during the entire event. Your cost for this service is $15 per hour.

Signage
All event signs, banners and their proposed locations are subject to our approval. No signs or banners may be placed on the exterior of the building. Club personnel will assist in placing all signs and banners. We may impose a service charge depending on the amount of labor or if special tools or equipment are required.

Outside Contractors
All outside contractors ( i.e. Bands, DJ's, Florists, Photographers, etc.) are subject to approval by staff personnel.

Damage, Theft and Loss
You are responsible for all damages and losses by theft that occur during your event.

Service Charges and Taxes
A 20% service charge is applied to all food and beverage charges along with applicable tax to all room rentals, food and beverage charges.